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From: Subject: The Easiest Filing System Ever- 09 Date: Tue, 11 Dec 2007 13:38:34 +0200 MIME-Version: 1.0 Content-Type: multipart/related; type="text/html"; boundary="----=_NextPart_000_00B8_01C83BFB.2043E650" X-MimeOLE: Produced By Microsoft MimeOLE V6.00.2900.2180 This is a multi-part message in MIME format. ------=_NextPart_000_00B8_01C83BFB.2043E650 Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Content-Location: http://homeofficelife.com/hol_tips/organizing_arch/9-org_tip.html Home Office Life.com

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Organizing Your Home Office:
The Easiest Filing System Ever!

By Ronda Claire

Those of us who have been home-based for six months or longer, know the value of a filing system. In fact, when a person sets up a business, this should be one of the legal requirements. Ok, not really, but it is/can be a vital part of your own communications system.

A variety of ways exist to file correspondence, documents, articles and other important papers that we may (or may not) refer to again.

Being traditional, I chose to use an alphabetical, rather than numerical, system. And as soon as I made that decision, I was faced with a few more (self-generated) problems and questions:

Should I use hanging files, or regular? Or mix them —a hanging file as a main subject with a file inside? Should I use one color, a variety, or straight manila? Yeesh! Finally, I decided on manila and no color coding (yet).

This issue settled, I gave myself another "dilemma": straight cut no tabs, 1/5 cut or 1/3 cut?

Then there were labels to consider: color coded? white? typed? hand written? Or just not use a label and write on the file tab?

How could something actually so simple be turned into such a problem? Well, as all "situations" seem to do, this one worked itself out. So "obvious" a solution, it was easy to overlook.

Since I've been through the "label-a-file-in-alphabetical-order-and-have-a-new-one- come-in-and-mess-it-all -up" way, i.e.: aa, ab, ac, ba, bb, bc, only to have ad come along... I decided on 1/3 cut, alphabetical, and set it up this way:

Left	Center	Right
A D G J M O R U X	B E H K Misc. P S V Y	C F I L N Q T W Z

With "Misc." I have 27 file sections. In each section, files are alphabetized. If I need a copy of a letter to city hall, I go to the right tabbed files and locate it easily.

So simple. Really. Now I just have to keep "misc." under control!

Ronda Claire, an Illinois freelance writer, owns Starlight Creations. She writes and publishes newsletters, special event planners, brochures, flyers, booklets, and miscellaneous "StarStuff". E-mail StarlightCreations@smallbizmail.com or leave a voice mail message at (815)352-4904 extension 130.

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